BLI “Highly Recommends” Sharp Color Advanced and Essentials Series Document Systems

BLI “Highly Recommends” Sharp Color Advanced and Essentials Series Document Systems

MX-4070_overviewIn today’s world, ratings and recommendations carry a lot of weight when considering new products. That’s why the ratings from Buyers Laboratory LLC (BLI), a worldwide leading independent evaluator of document imaging products, mean a lot when they are announced.

A “Highly Recommended” rating is the highest mark a product can receive from BLI, and that is exactly what Sharp received for all ten of its Advanced and Essentials color workgroup document systems.

About The Highly Rated Advanced And Essentials Series

Launched almost exactly one year ago, the color Advanced and Essentials Series workgroup document systems have made a major impression in the document imaging products and solutions industry.

In December 2015, the launch of Sharp’s first six models received a standing ovation for their single-engine platform, easy-to-use common interface and common toner supplies across the line. This was closely followed by four more models in June 2016, taking the series from output speeds of 30 to 60 ppm within a matter of months.

“The Sharp Advanced and Essentials Series Color Workgroup Document Systems easily earned the “Highly Recommended” rating after rigorous testing. The models, designed to meet the needs of any mid- to large-size workgroup, proved that they offer the ease of operability, output quality and flexibility business users need.”

-George Mikolay, Senior Editor at BLI

Sharp Says: Systems Designed With Users In Mind

The color Advanced Series and color Essentials Series document systems are designed with users in mind, enabling them to easily setup and execute workflow tasks. Both series are equipped with Sharp’s next generation touchscreen display, offering an intuitive graphical interface with Easy Copy and Easy Scan screens, as well as quick access to on-board operation guides.

Both model series also support popular mobile technologies. Multi-layered security features help ensure intellectual property and personal information is protected throughout the life of the device.

Click here to read the full press release from Sharp

The Sharp Advanced Series Workgroup Document Systems

The Advanced Series models offer speeds between 30 ppm and 60 ppm and are packed with easy-to-use, innovative features to help businesses manage their workflow more efficiently.

These models also offer many productivity enhancements, such as high-speed scanning up to 200 images per minute and a walk-up motion sensor that brings the machine to ready condition within 10 seconds.

The color Advanced Series is designed with users in mind, enabling them to easily set up and execute their workflow tasks. These models are equipped with Sharp’s next-generation touchscreen display, offering businesses an intuitive graphical interface with Easy Copy and Easy Scan screens, as well as quick access to an integrated on-board operation guide. The color Advanced Series leverages the latest version of Sharp OSA® technology for easy integration with network applications and cloud services, as well as advanced capabilities to help businesses better manage their workflow.

These models also come equipped with Sharp’s multi-layered security features, which can help ensure the customer’s intellectual property and personal information is protected from the first day of operation to the time of trade-in.

The color Advanced Series includes the following models:

  • MX-3070N
  • MX-3570N
  • MX-4070N
  • MX-5070N
  • MX-6070N

Contact us to learn how these systems can benefit your workplace.

The Sharp Essentials Series Workgroup Document Systems

Built on the same engine platform as the color Advanced Series, the color Essentials Series document systems are designed for cost conscious customers, offering full multifunction capability at a strong value. These systems offer out-of-box copying, network printing and network scanning at speeds between 30 ppm and 60 ppm.

This new family of color MFP products has been designed to help businesses streamline their office workflow while providing an intuitive user experience, flexible integration and enhanced productivity.

The color Essentials Series includes the following models:

  • MX-3050N
  • MX-3550N
  • MX-4050N
  • MX-5050N
  • MX-6050N

Contact us to learn how these systems can benefit your workplace.

Why “Highly Recommended” Translates To Highly Successful

Leveraging document imaging products that are easy to use, efficient and reliable is a key component for a highly-functional office; one that not only supports your work but enhances it. The color Advanced Series and color Essentials Series document systems do just that and they have been recognized for doing so. If you want to enhance your productivity and quality of work, we “highly recommend” considering Sharp’s color Advanced Series and color Essentials Series.

Contact us today to learn more about these and other office solutions options.

Office Equipment for Medical Offices

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Medical offices are tasked with keeping patient costs reasonable, while keeping private medical information secure. The demands placed on healthcare facilities are significant, and choosing the right office equipment for medical offices is vital.

 

Just like any place of business, medical offices rely on certain equipment to communicate, stay organized and effectively operate, but regulatory requirements demand that systems are chosen with care. Consider the following when planning for the needs of your medical office:

 

Printers, Scanners and Copiers For Medical Offices

Medical professionals are required to keep thorough and accurate records on all patients, but an increasing number of practices are switching to paperless recording. Deciding to switch to a paperless medical office will save time and lower costs, and it will also affect your equipment purchases.

 

Higher-end multifunction printers can be integrated with document-management, billing, e-prescribing and email applications. Choose a scanner that will convert documents into searchable and encrypted formats. If you lease, rather than purchase equipment, find out if there are options for clearing the machine’s memory, so that your private data is not saved and viewable by an office supply company or anyone who leases the equipment in the future.

 

Computers and Mobile Devices

Computers and mobile devices have become valuable pieces of equipment for medical offices. As technology advances, more and more applications are available to health care professionals. Computers and mobile devices are used for a host of important tasks, such as:

 

  • time management
  • health record maintenance and access
  • consultation
  • insurance communication
  • information gathering and research
  • patient management and monitoring
  • continuing education
  • clinical decision making

 

There are several factors to keep in mind when selecting computers and mobile devices for your office, but portability can be a double-edged sword. Laptops, smart phones, USB drives and even wearable devices are now in widespread use throughout the business world; however, security risks increase when an item can be lost or stolen. Any device chosen for its ease and portability should also include advanced security features. Simply setting a password may not be enough to protect important data. When choosing office equipment for medical offices, it’s also important to ensure that all computers and mobile devices comply with State and Federal medical privacy laws.

 

Any computer or mobile device that you purchase should be compatible with your office systems and software. It’s also helpful to choose devices that can communicate information easily back and forth. If information can only be accessed from one device, this can cause complications and ultimately hurt your bottom line.

 

Managing User Access and Security

No matter how many patients you serve, data backup and security are necessary components of maintaining your business and medical files. Electronic records are of no use if your network is breached and your data is lost. Patients rely on you to keep their medical information safe, and compromised data can ruin the reputation of a medical office.

 

The AMA published specific guidelines for allowing patient access to medical records and keeping them safe. It’s advisable to prepare for a disaster before it occurs. Any medical or personal data should remain safe from loss or corruption. Backing up data to an offsite location is one of the easiest ways to do this.. Consider keeping one physical backup, along with one stored in the cloud. Frequent automatic backups of a server should be scheduled to keep files safe. When deciding on a cloud solution, make sure that the service provide allows for the storage of encrypted data.

 

Medical offices should choose business-grade security software. Access to data on both laptops and desktops should be restricted. Any mobile devices and tablets that are used should be included in your security plan. Absolutely every computer in a medical office should be equipped with appropriate anti-virus software. A single virus on one device could corrupt or completely destroy all of your medical or business data.

 

Integrating Office Equipment

Medical offices use many different tools to produce medical records, schedule patients, bill and prescribe medications. When purchasing software or hardware for a medical practice, ensuring that all programs can be integrated is important.

 

When all systems work together seamlessly, there is no need to constantly switch from one piece of equipment to another or toggle between multiple applications. When purchasing office equipment for medical offices, keep in mind these needs:

 

  • Word processing
  • Medical records
  • Security, anti-virus and encryption
  • Billing and accounting
  • Email
  • Electronic records transfer
  • Intake management
  • E-prescribing
  • Patient portals
  • Scheduling
  • Electronic signatures and consent forms

 

Maintain Compliance While Integrating

The Health Information Privacy and Accountability Act (HIPAA) sets forth mandatory rules for how medical offices protect the privacy of their patient’s protected health information. While the U.S. Department of Health and Human Services, who are responsible for HIPAA enforcement, understand that not all disclosures can be prevented, they do expect that certain privacy measures are put into place.

Medical offices should take reasonable precautions to safeguard patient privacy.

 

Purchase office equipment for medical offices with security compliance in mind. When purchasing portable office equipment, such as laptop computers, remember that these items could potentially be lost or stolen. Any portable equipment should have the capability of saving files in an encrypted format, so that private medical information is not accessible to any individual who steals or finds any equipment belonging to your medical office.

 

Find a Reliable Partner For Medical Office Equipment

It’s important to choose a supplier who frequently provides office equipment for medical offices and understands your unique needs. The right partner will help you to manage your costs, while staying compliant with State and Federal regulations. You can count on Stone’s Office Equipment to design workflow and paper-handling solutions that are efficient and scalable, while keeping operating costs to a minimum. Call us today at 804-288-9000.

Save Money By Going Green With Printing

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When you think of “going green” you probably think of efforts that decrease a company’s negative impact on the planet…and you’re right! There are many organizations and resources out there that promote change and encourage better working environments to keep our planet healthy. But, that’s not the only reason to go green with your office printing. Another wonderful benefit is that going green can save you money!

 

Think about the way your office operates now. Depending on the size of your company, you might go through hundreds of sheets of paper everyday. In the process, you’re also using a lot of supplies, energy, and time.

 

In fact, according to GreenPrint, the actual cost of printing is up to 31 times the price of the paper you use, and the cost of printing for the average employee lands between $600 and $1,300 per year!

 

But, you can utilize green printing practices to improve efficiency and decrease the resources it takes to print and manage paper, all while saving your company money.

 

Go Green By Using Managed Print Services

The best way to become more efficient with printing–and save more money–is through managed print services. If you’ve heard of managed print services, or MPS, then you probably associate it with equipment or supplies management, which is accurate. Managed print services are used by the most efficient companies to optimize their printing process. Here’s how it works:

 

You receive an evaluation of your current printing system to identify opportunities for improvement. These opportunities may include printing supplies, equipment tuning and repair, equipment configuration, and more. You’ll get a customized recommendation of how you can best run your printing equipment for optimal efficiency. By improving the areas that are identified, your company will use less energy to operate and you’ll notice long term savings in operational costs.

 

The efforts used to achieve more cost-effective operations and those used to “go green” are often one in the same. Both goals work by decreasing the amount of energy it takes to accomplish tasks and to maintain your office. Here are some of the specific ways that MPS can make your company greener and save you money:

 

  • Identifying how many printers you need. Many companies use more printers than they really need. By decreasing the number of printers and placing them in more convenient locations, your company can decrease the equipment needed and the resources it takes to run those extra units.
  • Changing bad user habits. MPS will use data to figure out how the printers and other equipment are being used and then determine habits that could be curtailed to improve efficiency and savings.
  • Tweaking equipment settings. Many people aren’t sure what settings are truly best for printers and the majority just settle with whatever the factory settings were. Using MPS, you can fine-tune the settings of your equipment to ensure you’re always getting the most from your equipment, with the least energy demand.

 

Start Saving Green By Going Green With Your Printing

Going green with your printing will help your business become more socially responsible while also saving money. Managed print services is the most effective and convenient way to get the most from your printing system. For more information on managed print systems, contact Stone’s Office Equipment at 804-288-9000.