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4 Printer Waists

Printing wastes more than just paper, toner, or ink. Unmanaged printers create much more waste than you think, including:

  1. Wasted Consumables
    • Without controls and measures, your ink and toner cartridges run out long before they should.
  2. Wasted Devices
    • Inefficient devices end up costing you big in the long run.
  3. Wasted Money
    • Your company wastes money on overprinting
  4. Wasted Time
    • Your staff wastes time and money trying to maintain your imaging devices.

With managed print services (MPS), all this printing waste can be significantly reduced!

Stone’s Office Equipment will implement print controls to reduce unnecessary printing, and streamline your devices for maximum efficiency. We take a more proactive approach rather than reactive. Proactive management of your printer fleet allows you to do what you do for a living.

Learn more about managed print services and how it can save your business money by contacting one of our offices today.

About Stone’s Office Equipment

Stone’s Office Equipment has been serving central Virginia for over 45 years, and represent the top office equipment manufactures. We specialize in optimizing your printing operations, document management, and managed IT services to increase productivity and cost-effective operations.

Managed Print Services can save both time and money.managed print services

Have you ever considered how much time your employees spend on printing-related tasks like ordering supplies?

Have you thought about how much your company spends on printing?

Often times when companies are focused on daily operations, acquiring new business or servicing customers, the office equipment and printing process gets overlooked. If your staff is spending time fixing paper jams, dealing with equipment downtime, or ordering supplies, they could probably spend that time more wisely in your business.

In many cases, small changes to a print environment can save 20%-30% through decreased direct costs, and increasing efficiency.

Benefits of managed print services include:

  • optimizing your print environment
  • reducing your total printing costs
  • improving workflow
  • and freeing staff from the burden of printing-related tasks

For more information about managed print services or to discuss your options regarding transferring the management of your printing equipment over to Stone’s, contact one of our offices today.

About Stone’s Office Equipment

Stone’s Office Equipment serves businesses, non-profit organizations, and institutions throughout Central Virginia with full service office equipment sales and repair, managed print services, document management, and managed IT services.

Caveman_Sam

When I started working in my family business back in the 1980’s I was a service technician assigned to work on typewriters. Not a full technician mind you; I was a PM tech. Sounds like a nighttime job but it really meant I was a Preventative Maintenance tech. My job was to run all over Richmond and clean typewriters for our customers. At the time, I looked at that job as meaningless and unnecessary. In fact, I think I actually said once, “This job is meaningless and unnecessary.”

I now realize how meaningful & necessary that job really was. My role was to assist the senior-technicians by servicing the equipment in a methodical way to prevent larger issues. PM techs would clean and lubricate the typewriters with a 50 point check-up concentrating on the areas where failures were most likely to occur. Without these tune-ups, a customer would definitely have trouble down the road. Who knows, maybe some of their important letters would not have been typed and communism could have won! YIKES

Looking back, my father was teaching life lessons such as; “take care of the customer and they’ll take care of you”. And, “no job is too small or beneath me and I should perform it like the future of the company relies on it!”

Many years later it finally hit.

This is just another carving from the tablet.

Document imaging is the process of converting paper documents into digital documents. The documents (images) are then stored electronically, making them easier to access and less expensive to manage.

How Does Document Imaging Work?

A document is scanned, transformed into a high-resolution image and is then saved onto a computer hard drive, network server or optical disk. Next, index cards are applied to the documents. Index cards provide details such as the author, reference number or date.

Once stored, documents can be read by Optical Character Recognition (OCR) technology. OCR enables you to retrieve files by folder location, by index card or by searching any word or phrase in the text.

This means your employees will spend more time working with information and less time looking for it.

Although a completely paperless office may seem farfetched, today’s hard drives are bigger, more reliable and less expensive than ever. Storing documents electronically will provide the next best thing: the “less paper” office.

What about the implementation? Doesn’t it demand a lot of time and money?

Actually, no.

Document imaging provides a long-term solution for lowering printing costs. Here are just a few of the ways it can save you money and improve your business:

Reduced Storage Costs

Storing documents in filing cabinets is bulky and expensive. According to experts, it costs businesses $20 per document to use conventional storage methods. Businesses run into big problems when storage space becomes scarce. With document imaging, files get stored in a fraction of the space at a fraction of the cost.

Efficient Organization

Storing documents electronically makes finding your information much easier. Document Imaging allows you to find and access documents in mere seconds. No more flipping through filing cabinets in search of elusive files. By eliminating manual filing, you remove the risk of human error and the risk of lost or misfiled documents.

Improved Document Accessibility

Electronic document storage provides access for all employees, regardless of their location. Teamwork is easy when all departments, offices and even countries can access what they need quickly. Don’t want everyone to have access to all documents? Control document access by applying user permissions.

Catastrophe-Proof

If a flood destroyed your office today would your files be safe? Insurance might cover some of the damage but they can’t replace lost data. With document imaging, your files get backed up and stored off-site and your business can get right back to work after such an event.

Not sure if document imaging is right for your business?

One of the benefits is that it’s completely customizable. You only pay for what you need. If your company grows, your document management solution grows with you. No matter what size your business is, you’ll know that your valuable documents are completely secure with these document storage solutions.

Call Stone’s Office Equipment at 804-288-9000 to find out more about safely storing documents, improving efficiency, and cutting costs for your business.

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Don’t get stuck using an old document management system. Upgrade your system and notice an increase in productivity, improved security, and benefit from more flexibility.

Want your office to be more efficient?

Ditch the piles of paper and manual labor. Improving your document management system will allow you to use and handle documents less while getting more done, all through a secure network.

Is finding and sharing your documents a chore?

Bypass the file cabinets and boxes with a system that offers online documents search, making it that much easier to find and use documents while saving money on supplies and storage.

Are your important files actually safe?

Keep your documents safe at all times with a system that protects your valuables instead of one that depends on insurance that just pays for what you’ve lost.

Get customized solutions that grow with your business.

Don’t get stuck using systems that try to be “one size fits all.” Stone’s Document Management Solutions offer customization that won’t overwhelm you when you’re smaller and will scale with you when your business grows larger.

To learn more, call Stone’s Office Equipment at 804-288-9000

SOE-4Reasons

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Companies of all sizes are under the same pressures when it comes to how much time employees have to complete projects and tasks assigned to them. There are only so many hours in a day and in some cases, paying overtime isn’t an option that makes financial sense.

IT departments, regardless of their size, are no different. They don’t want to manage copier, printers or other document output devices. Printers and copiers may be important to the everyday operations, but IT departments have far more important responsibilities and critical duties to focus on. At the end of the day, companies just want the print devices to work!

Most businesses do not know how many printers they have, or how many different models of printers they have. They have no idea how many prints are being made, or who is making them and why. Toner purchasing is usually handled by another department without regard to how much is being spent to maintain the print devices.

stones-mps-graphic

How does MPS help with this office problem?

  1. By identifying and labeling mismanaged equipment that is costing businesses money.
  2. Looking at processes like; toner replenishment and ordering, service tickets and repair calls.
  3. Studying workflow techniques and finding a better solution.

We often hear businesses say, “We’ve always done it that way.” That’s fine if your business has never changed; however, chances are your business has changed. Simply look at the improvements over the past few years in the mobile arena, with smart phones and tablets. Technology changes the way everyone does business.

Managed Print Services helps to identify these possible deficiencies and rights the ship. We can help centralize printers to the volumes demanding them, replace worn parts and take over toner purchasing. All of this relieves the IT personnel from chasing menial issues that take them away from what they were hired to do for your business.

Yes, Managed Print Services is right for your company and Stone’s Office Equipment will show you how we can help and then we will show you why we are the right choice.

 

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SOE Case Studies

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5 Ways You’re Overspending on Printing – Fee Guide

It is a great honor to again be awarded the Platinum Award of Excellence by Xerox. We’ve received this award each year we’ve been a dealer for Xerox and I’m proud of our employees who work so hard to go above and beyond for our clients.

Xerox-excellence

“Since our office opened in 2005, Stone’s Office Equipment has been our entrusted provider of technology and office equipment. We’ve found your pricing to be competitive and your service is unparalleled. Everyone at Stone’s makes us feel like a valued client with each interaction. Thank you!” Christ Enright – President

Pictured here is Stone’s Office Equipment with Sharp District Manager, Chuck Braxton receiving the Hyakuman Kai Award for Outstanding Sales and Performance.

sharp-award

“Just a quick note to thank you for, once again, being an enormous help in making my job easier while opening our third office. I can always rely on Stone’s team to provide excellent service! Work performed by your team is done without disruption to our business or distraction to our employees and always in a timely fashion.” Kathleen Deaner – Practice Administrator